Best Business Budget Software for 2022

By 2 weeks ago

Examine the small business budget software options, reporting features, cash flow management, pricing, and integration.

Many enterprises, freelancers, and accounting experts that wish to automate business financial operations are required to have online business budget software.

From spending monitoring to report generation, the correct budget software can boost the productivity of your firm and optimize your procedures.

Fortunately, there are a plethora of high-quality solutions to pick from, regardless of whether you’re searching for comprehensive software to make a full financial analysis or a streamlined alternative.

And to help you get started with your search, we will analyze some of the top business budget software now available on the market.

Top 7 business budget software options

So, first and foremost, what is small business budgeting software?

In a nutshell, budget software is a program used by small businesses to manage, track, and forecast their business budget.

Budget software should provide robust reporting capabilities, allowing you to generate and manage financial statements such as cash flow reports and profit and loss statements.

Business budgeting software, like standard accounting software, can include extra features such as payroll processing or payroll services.

However, while some business accounting software can be used as budgeting software, there are distinct business budget software solutions to consider depending on your specific needs.

Consider how pricing, user experience, accounting tools, and other factors will influence your decision-making process before diving into your options. Then take a look at these top business budget software options.

1. QuickBooks Online

The best budget software in terms of overall functionality.

QuickBooks Online is our overall top pick for the best budget software for small businesses. Although QuickBooks is classified as accounting software, it can automate virtually all aspects of your financial business, from invoicing and billing to expense tracking.

The user-friendly interface and dashboard make it simple to keep track of your budget and expenses.

Most importantly, QuickBooks Online provides comprehensive reporting capabilities. Small businesses can create their own custom reports or use one of QuickBooks’ built-in reporting options to generate profit and loss statements and other critical financial reports. QuickBooks also offers hundreds of integrations if you want to customize your software.

For small businesses, QuickBooks Online has four pricing plans: Simple Start ($25 per month), Essentials ($50 per month), Plus ($80 per month), and Advanced ($180 per month). Whatever plan you choose, you’ll get (at a minimum) the following benefits:

  • Payments and invoicing
  • Management of income and expenses
  • Keep track of sales and sales tax.
  • Receipt capture and organization
  • Generate standard reports

You can also investigate QuickBooks Self-Employed, which includes tools for freelancers, contractors, and other self-employed professionals. The monthly fee for this software is $15.


  • Simple to use
  • Price points vary
  • Reports that are customizable
  • Several users
  • Can personal and business expenses be separated?


  • It can be costly.
  • Difficult for non-finance professionals to understand
  • It is difficult to set up

2. Xero

Best low-cost software with advanced features.

If you don’t need a lot of complex accounting features but still want one of the best cloud-based business budgeting software solutions, Xero is a good option to consider.

Users can keep track of all of their accounts, invoices, and budgets in one place with Xero. Furthermore, Xero has improved their more advanced features, such as their expense and project management modules, which are especially useful for budgeting.

Xero has three pricing tiers: Early, Growing, and Established.

See also: What is a Cloud Contact Center software?

Early, the cheapest plan, starts at $9 per month and includes Xero’s basic accounting features as well as a limited number of invoices, quotes, and bills.

Monthly fees for the Growing plan are $30. Everything in the Early plan is included, as well as unlimited invoices, quotes, and bills.

Finally, the most expensive Xero plan, Established, costs $60 per month. The Established plan includes everything in the Growing plan, as well as multi-currency features and more advanced expense and project management tools.


  • Outstanding integration abilities
  • Reasonably priced
  • Easily accessible user interface
  • Excellent customer service
  • Users are unlimited


  • Reporting options are limited
  • Not suitable for larger enterprises

3. FreshBooks

Best budgeting software for beginners.

FreshBooks is another well-known business accounting and budgeting software for small to medium-sized businesses, and it is particularly well-suited to businesses in need of basic budgeting tools.

Estimates can be created and viewed in FreshBooks while budgeting. FreshBooks’ expense tracking system also allows you to effectively manage your budget. It is important to note, however, that FreshBooks cannot handle complex budget planning.

FreshBooks is available in four different editions: Lite, Plus, Premium, and Select. The Premium and Select versions cater to larger businesses, whereas the Lite and Plus versions cater to self-employed individuals and small to medium-sized businesses.

The Lite version is the most affordable, costing $15 per month and offering unlimited expense entries, custom invoices, custom functionality, and much more.


  • Integrates easily with other web services
  • Very simple to use
  • Reporting that is sophisticated
  • Simple bill generation


  • Higher plans/adding team members can be very expensive
  • Doesn’t support complex budgeting

4. PlanGuru

Forecasting budget software at its best.

PlanGuru’s business budget software is known for its scalability after years of assisting small businesses and financial advisors.

PlanGuru can accommodate whether you want to create a simple small-business budget or a highly detailed operating budget.

PlanGuru is well-known for its forecasting and analytics tools, with over 20 forecasting methods available to help small businesses budget and forecast up to ten years in advance.

PlanGuru provides both a cloud-based and a desktop app. The desktop version has a few more features, such as the ability to run an unlimited number of consolidations, conduct a business valuation, and use the breakeven tool.

Both product versions cost $99 per month or $899 per year. Extra users cost an additional $29 per month or $299 per year.


  • Excel, QuickBooks, and Xero integration
  • Balance sheets, income statements, and cash flow statements are all integrated.
  • Product support is excellent
  • It includes additional analytics tools


  • Reporting flexibility is limited
  • Desktop does not have remote access

5. Float

Best budget software for cash flow management.

Float is a budgeting and cash flow forecasting add-on for Xero, QuickBooks Online, and FreeAgent that has won multiple awards. Users of Float can view their cash flow in real-time and set budgets.

Your cash flow can be viewed on a daily, weekly, or monthly basis. Float will notify its users when cash flow is low or there is a cash surplus, providing businesses with actionable insights.

Float provides a 14-day free trial period as well as three paid plans: Essential, Premium, and Enterprise. The Essential plan is $69 per month, the Premium plan is $119 per month, and the Enterprise plan is $249 per month.


  • Integrates easily with leading accounting systems
  • User-friendly
  • Imports data automatically
  • Quick installation


  • There is no consolidated cash flow
  • Importing large amounts of data is difficult
  • There is no mobile app

6. Centage’s Budget Maestro

Best collaboration software on a budget.

Centage Corporation provides small and medium-sized businesses with a suite of budgeting and accounting tools. Budget Maestro, a cloud-based budgeting software specifically designed to allow businesses to easily create complete budgets and manage budget models, is one of these tools.

Budget Maestro has many impressive features, including the ability to generate an infinite number of “what if” budget scenarios.

Budget Maestro also includes customizable dashboards, making it simple for finance and non-finance professionals to quickly understand the financial data of the business.

The most popular feature of the software is the ability for multiple contributors to collaborate on a budget. Budget Maestro then aggregates all of the work into a single model.

Pricing for Budget Maestro is available upon request. To obtain a quote, you must contact the company directly.


  • An easy-to-use interface
  • Budgets created in collaboration
  • Connects to your general ledger


  • It is difficult to set up
  • Pricing based on quotes; this could be costly

7. Adaptive Planning

Best budget software for larger companies.

Workday Adaptive Planning’s enterprise software can handle everything from business budgeting to modeling. Adaptive Planning is a cloud-based CPM software that allows businesses to plan budgets and perform revenue forecasts, calculations, and other tasks.

Adaptive Planning is popular among users because of its ability to streamline budgeting expenses, accurately track budgeting costs, and review total company spend. Adaptive Planning, like Centage’s Budget Maestro, can generate and forecast various budgeting scenarios.

There are two pricing options for Adaptive Planning: standard and enterprise. To learn more about specific pricing or implementation services, however, you must speak with a sales representative.


  • Forecasting in real time
  • Allows for budgeting “what if” scenarios
  • It synchronizes with a few applications


  • It is extremely difficult to set up
  • It is not user-friendly
  • Pricing based on quotes

The bottom line

With so many small business budgeting software options to choose from, it can be difficult to determine which solution is best for your company. To begin, consider your most important feature requirements and price points:

Are integrations necessary, or can customized financial statements and reports suffice?

Do you want scalable software or just the basics?

Finally, whether you choose one of the best business budget software solutions we’ve reviewed here or another option entirely, remember to take advantage of free trials and test out a platform for yourself before making a paid commitment.

Melissa Valentini

I am a journalist graduated from the University of New York. In addition, I write short stories and chronicles as a hobby. I currently write for the Techeneis.